Executive Assistant/Sr. Admin (Marketing)

Boston, MA | Contract To Hire

Job ID: 4561 Category: Administrative Assistant
This position will provide administrative support to two Senior Directors of Marketing at a Hospital. Must be proficient with PowerPoint and Outlook. Responsibilities may include scheduling, travel arrangements, monitoring budget expenditures, preparing materials for meetings/ conferences. Position would start on a temporary basis for the first three months and then become permanent.   Responsibilities:
  • Schedules appointments and meetings, maintains personal calendars for supervisors
  • Prepares travel arrangements as necessary
  • Organizing and scheduling conferences, seminars and other department sponsored programs or events
  • Compiles information and performs calculations to create charts, graphs, spreadsheets, presentations and other related duties as requested
  • Maintains departmental files, records and databases
  • Enters information from source documents into computer databases and spreadsheets
  • Printing and distributing periodic reports, mailing labels and other information as needed
  • Serves as a resource on departmental policies and procedures and
  • Helps to resolve administrative problems and issues
  • Provides positive and effective customer service that supports departmental operations
  Qualifications:
  • Bachelor’ s degree
  • 2 to 4 years’ executive level administrative experience
  • Proficiency with all Microsoft Office programs
  • Ability to handle confidential information with discretion
  • Detail oriented with the ability to multitask
  • Strong verbal and written communication skills
  • Strong interpersonal skills
  • Sense of humor a plus
  To apply:
  • Forward your most up to date resume in a Microsoft Word document to Recruiter@hirepartnership.com.
  • Please include your phone number and preferred email address
  Hire Partnership, LLC www.hirepartnership.com

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