Executive Assistant (Hospital)

Boston, MA 02108 | Contract To Hire

Job ID: 4524 Category: Administrative Assistant
A prestigious Hospital in Boston is looking for an experienced Executive Assistant. The Executive Assistant will provide knowledgeable and skilled administrative support to the Department Chair and Department Business Office.    Responsibilities:
  • Screening calls, and determining appropriate action in response to all inquiries
  • Calendar management for Department Chair
  • Drafting documents and correspondence
  • Plans and coordinates meetings and schedules.
  • Coordinate conferences or other group meetings
  • Ensures assigned reports and other documents are prepared in a timely manner
  • Coordinates travel arrangements and reconciles expenses
  • Maintain office and office supplies
  • Grant application assistance
  • Independently completes projects as assigned
  • Processing all academic appointments within the Department, coordinating with internal and external offices to expedite the process
  • Bachelor' s degree or equivalent experience or training
  • 3-5 years’ experience in an office setting supporting a senior executive or professional group
  • Experience working in an academic, medical, scientific research setting or technology-oriented environment is highly preferred
  • Excellent reading, writing, and speaking skills required
  • ability to draft reports, correspondence and other administrative documents as needed
  • ability to organize meetings and carry out complex scheduling
  • Proactive and detail orientated
  To apply:
  • Forward your most up to date resume in a Microsoft Word document: Recruiter@hirepartnership.com
  • Please include your phone number and preferred email address
  Hire Partnership, LLC www.hirepartnership.com

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