Administrative Assistant for Investment Company
Boston, MA | Direct Hire
A Boston based investment firm has an immediate opening for an Administrative Assistant/Receptionist. The primary role of this position will be to serve as a receptionist, as well as provide administrative support to employees on the floor. The ideal candidate should be seeking a challenging opportunity in a dynamic environment, as well as the satisfaction in supporting multiple staff members.
***This is a Direct Hire opportunity!
- Responsibility for daily functions of reception desk by overseeing reception, answering phones, greeting visitors and managing conference rooms
- Responsible for guest access and maintaining best practices to ensure security of the office
- Provide support for a multitude of projects using Microsoft Outlook, internal databases and intranet
- Work closely with Facilities team on office issues such as work orders, inventory management and office upkeep
- Support whole office administrative needs such as updating information on the company page, arranging travel, and providing specific departmental support
- Responsible for coordinating with Human Resources on charitable event support and gift ordering
- Provide other administrative support, as needed
- Undergraduate degree, with two to seven years of relevant reception experience preferred
- MS Outlook (Word and Excel) proficiency is required.
- Experience with calendar management also required
- Enthusiastic team player with a positive demeanor and exceptional client service orientation
- Organized, detail oriented, and able to manage and prioritize multiple tasks
- Ability to handle confidential, professional and personal information
- Ability to effectively interact with a wide array of employees, clients and visitors
- Excellent and clear communication skills, both written and oral
- Administrative experience in a corporate environment strongly preferred
If you have the above qualifications, please email your resume in Word format to: firstname.lastname@example.org
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