Administrative Assistant

Boston, MA 02108 | Contract To Hire

Job ID: 4422 Category: Administrative Assistant
We are looking for a talented and highly motivated Administrative Assistant to provide effective and efficient administrative support. Working closely with the Director of a department at an academic institution, the Administrative Assistant will handle complex situations and multiple responsibilities. We’ re looking for someone who can anticipate the needs of the office, and find creative solutions to ensure the smooth and efficient flow of day-to-day operations. Great for anyone looking for an opportunity for professional development, career advancement, and exposure to industry experts, biotech leaders, top scientists, and policymakers.   Responsibilities:
  • Complex scheduling (institutional appointments, lab meetings, speaking engagements, etc.)
  • Coordinating meetings and creating agendas
  • Handling catering and daily lunch orders
  • Arrange international travel for the Director, staff, and outside collaborators
  • Completing expense reports
  • Reviewing outside mail
  • Copying, printing and binding materials
  • Scanning and filing documents
  • Drafting and proofreading correspondence
  • Preparing and organizing briefing materials
  • Answering and screening phone calls
  • Updating contacts and maintaining executive files as needed
  • Bachelor’ s degree
  • 3 to 5 years’ administrative experience with calendar management and travel arrangements
  • Proficiency with Microsoft Word, Excel, PowerPoint, Gmail, Google Calendar, and Google Drive
  • A flexible schedule
  • Discretion handling confidential information
  • Excellent verbal, written, and interpersonal skills
  To apply:
  • Forward your most up to date resume in a Microsoft Word document:
  • Please include your phone number and preferred email address
  Hire Partnership, LLC

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