Administrative Assistant II

Boston, MA 02108 | Contract To Hire

Job ID: 4795 Category: Administrative Assistant

Primary responsibilities include coordinating scheduling and travel for the executive director and staff.

Full-Time, Temp-to-Hire. Must be comfortable working in an open office.


  • Handling complex scheduling for executive director
  • Arranging meetings, conferences and travel arrangements
  • Coordinating partner and sponsor visits
  • Planning and coordinating large events
  • Reconciling monthly expenses for research and fund accounts
  • Processing journal vouchers, travel, and other reimbursements
  • Assisting with preparation of financial reports
  • Organizing and maintaining filing systems, databases, and publication files
  • Supporting academic activities, assisting students and preparing class materials
  • Managing office space and processes, internal calendars, supplies, and equipment
  • Assisting with proposal preparation and post-award processes
  • Supporting staff and students from other departments


Job Requirements:
  • 3 years’ office experience
  • Associate’ s/Bachelor' s degree preferred
  • Experience in higher education administration a plus
  • Microsoft Office, Google Calendar, Evernote, and Slack
  • Excellent organizational, problem solving, and interpersonal skills
  • Ability to handle multiple tasks concurrently in a busy environment with frequent interruptions


To apply:
  • Forward your most up to date resume in a Microsoft Word document
  • Please include your phone number and preferred email address


Hire Partnership, LLC |

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