Administrative Assistant (Marketing & Recruiting)

Boston, MA 02108 | Contract To Hire

Job ID: 4776 Category: Administrative Assistant

Contract to hire, pay based on experience.


  • Schedules meetings and maintains calendars for Senior Directors and coordinates travel arrangements
  • Reserves meeting locations, prepares agendas and other materials
  • Organizes and runs all department-wide meetings and training initiatives, including scheduling meetings, A/V, event logistics, food, agenda preparation and distribution
  • Processes all expense reimbursements for Senior Directors in PeopleSoft
  • Publishes daily MAC department email communication
  • Building management and department communications as needed
  • Manages all department facility and equipment related repairs, service calls and purchases
  • Provides departmental level administrative support for all HR operation’ s needs
  • Works with PeopleSoft, BrassRing, and SharePoint systems


  • Schedules candidate interviews and collects feedback and evaluations
  • Prepares onboarding schedule and schedules new hire onboarding meetings
  • Updates department phone list, org chart, email distribution lists, birthday list, and all training/compliance rosters with new hire information
  • Maintains and updates onboarding materials folder on share drive
  • Participates in onboarding Lean team for continued development of department onboarding best practices
  • Schedules and coordinates department-wide training or workshops
  • Confirms that staff exits are processed in PeopleSoft, computer equipment and access badges are returned to manager, and exit interviews are conducted with manager and HR


To apply:
  • Forward your most up to date resume in a Microsoft Word document
  • Please include your phone number and preferred email address


Hire Partnership, LLC |

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